Emergency Plan Manual

AHCA Form 3110-1022, Rev March 2013 Rule 59A-8.027, Florida Administrative Code http://ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Home_Care/HHA/index.shtml#other . Page 21 of 54 Protection of Records: Statutory Requirements: 1. We shall to comply with the Florida Statutes: (1) Our agency will maintain for each patient who receives skilled care a clinical record that includes pertinent past and current medical, nursing, social and other therapeutic information, the treatment orders and other such information as is necessary for the safe and adequate care of the patient. When home health services are terminated, the records must be maintained by the agency for 7 years following termination of services. (2) Our agency will maintain for each client who receives non-skilled care a service provision plan. Such record must be maintained by the home health agency for 1 year following termination of services. 2. Florida Statutes states: Our Agency shall maintain a current prioritized list of patients who need continued services during an emergency. The list shall indicate how services shall be continued in the event of an emergency or disaster for each patient and if the patient is to be transported to a special needs shelter, and shall indicate if the patient is receiving skilled nursing services and the patients’ medication and equipment needs. The list shall be furnished to county health departments and to local emergency management agencies, upon request. Ensuring the above information is accessible and/or not destroyed in a disaster -- what is our risk? Check with our insurance agent to understand the details of your flood and other hazard insurance policies, specifically which items and contents are covered and under what conditions. What can we do? Protecting our business from disasters caused by natural hazards can involve a variety of actions, from inspecting and maintaining our buildings to installing protective devices. Most of these actions should be carried out by qualified maintenance staff or professional contractors licensed to work in our state, county, or city. Protecting our inventory, equipment and clinical records will require having off site storage capability and taking steps on site to afford the best protection. Business Property Protection: T Raise computers above the flood level and move them away from large windows. T Move heavy and fragile objects to low shelves. T Move file cabinets to the interior of secure business location. T Purchase materials (plastic sheeting) to cover computers and file cabinets. T Install fire sprinkler systems. T Install fire-resistant materials and furnishings. T Install storm shutters for all exterior windows & doors. T Secure light fixtures and other items that could fall. T Place Velcro strips under tabletop computers. T Install curtains or blinds that can be drawn over windows. Clinical Record Protection: T Designate a staff person and a back up to be responsible for clinical records. T Backup client and billing computer records regularly and ensure patient data and required office client Angel Home Care Services, Inc.