Emergency Plan Manual

Category Planning Preparation Alternate site for operations Identify an alternate site. ____________________________ ____________________________ ____________________________ ____________________________ Staff to work from home. Identify which staff will be available. ____________________ ____________________________ ____________________________ Outsourcing functions ____________________________ ____________________________ Secure additional space or arrange for an alternate location to conduct business ___ local hotels ___ local churches ___ Municipal buildings ___ Evaluate COST of alternate location ____Maintain a current list of staff members prepared to work from home ____Provide staff with a written procedure for working from home ____Companies identified for outsourcing and services provided (Staffing Agencies, DME, Supplies companies, etc) Supplies/ Vendors Inventory necessary supplies and equipment, admissions, patient’s paper forms, documentation, etc. Establish amount needed to maintain operations Develop a plan with vendors to maintain inventory at alternate site(s) Examine where additional equipment and machines can be purchased at reduced prices or consider storing, rather than discarding, old equipment that is currently being replaced. Stockpile supplies and equipment Office Supplies/# required __________________________ __________________________ __________________________ Patient Supplies/# required ___________________________ Vendor ___________________________ ___________________________ ___________________________ Office Supplies, Clinical Forms __________________________ __________________________ __________________________ ___________________________ ___________________________ __________________________ Vendors/Phone/Contact ____________________________ ____________________________ ____________________________ Potential to secure extra: ___ computers ___ fax machines ___ phones ____copiers ____ Admissions package, Patient Educational materials IT and software Vendor: ____________________________ ____________________________ ____________________________ Develop and test procedures for recovering critical systems (Back up procedures, verify validity) Develop and test a system to access data bases off site ____Identify at least two people in the organization who can implement the plan for recovery and restore data procedures ____________________________ ____________________________ ____Develop a manual system for documentation (from vendor) __ Evaluate Cost of Replace/Repair equipments (Computer, backup system)