Policy Manual sample

MDT Home Health Care Agency, Inc. COMPUTER FILES BACKUP PURPOSE To provide guidelines for maintaining computer backup for restoration of computer data, including the Electronic Health Records (EHR), in the event of a system failure or human error, following HIPAA guidelines. RESPONSIBLE PERSONNEL Administrator or Manager of Accounting and Computer Systems. OBJECTIVES 1. To guarantee the capability to restore computer information in case of system failure or error in which data is accidentally lost. 2. To maintain optimal computer system operation secure, confidential. POLICY ACTION RATIONALE 1. The computer operator copies 1.& 2. Systematic copying all data onto a backup disk, of the computer flash drive, or other digital device, information, including EHR on a at the end each business day. daily basis assures (May be digital completed remotely that no more than 24 by contracted Software vendor) hours of data input would ever be lost due to system failure or human error. 2. The disk/media is labeled with the current date and taken to the designated/secured off-site area. 3. Backup disks/media are rotated 3. If necessary, restoration of data from through a five-day cycle. any of the previous 5 days/sets would be (For digital backup, 5 separated sets) possible. 4. Restore process will be completed only if necessary, after accidental loss of data, under supervision of Agency’s software vendor. Electronic PHI must be protected by password, encoding process, encryption, security backup maintained in secured protected area, under the responsibility of the Administrator or Designee, and in compliance with all confidentiality process and HIPAA guidelines. Home Health Agency Policies A-118