Policy Manual sample

MDT Home Health Care Agency, Inc. related purpose relating to patient treatment, payment or Agency operations. Accordingly, I understand that I am not permitted access to my or another individual’s health information because of a personal request, personal reasons or personal curiosity. I acknowledge that unauthorized access of EHR, confidential files, or Agency IT system without the proper security clearance and/or access authorization, is for whatever reason, considered a violation of the Access to Electronic Health Records Policy. I understand that the Agency IT systems are monitored by EHS’ Administrator. I understand that IT security features, such as passwords and message deletion functions, do not remove the ability to archive messages, at any time, for future auditing. I understand that the Agency IT system is subject to search, and that EHS is able to track and monitor my access into Agency IT system. I understand that I do not have any personal privacy rights by utilizing Agency IT system. I agree that I will use EHS’ IT system only to access EHR for patient care/data entry purposes. I promise that I will not use Agency IT system for any other purpose including personal use, solicitation for outside business ventures, campaigns, and political or religious causes. I understand that I am prohibited from storing, displaying, or disseminating obscene, offensive, harassing, or discriminatory textual or graphical materials on Agency IT systems. I have read the Policy on Access to Electronic Health Records (“EHR Policy”) and agree to be bound by the terms and conditions of the EHR Policy. I understand that should I, or my employee, violate any provision of the EHR Policy, EHS will discontinue my access to Agency IT system(s). Additionally, EHS may take legal action against me, including seeking monetary damages for inappropriate use and/or disclosure of PHI. I agree to indemnify, defend and hold harmless, Agency and its affiliates, and their respective members, trustees, officers, directors, employees and agents, from and against any claim, cause of action, liability, damage, cost or expense, including without limitation, reasonable attorneys’ fees and costs, arising out of or in connection with any unauthorized or prohibited Use or Disclosure of Agency IT system, PHI, or any other breach of the EHR Policy by myself or my employee. I acknowledge that I have read, understand, and agree with the conditions above. Further, I agree to immediately notify EHS of any conflict with or violation of the above conditions. ______________________________ ________________ _____________________ User Signature Date Witness Signature Home Health Agency Policies A-177