Policy Manual sample

MDT Home Health Care Agency, Inc. medicare recipient only). Our Agency shall to collect, start of care, resumption of care, follow-up, discharge to the community, transfer to an inpatient facility (with or without discharge), and death at home. (If applicable, medicare recipient only) RETENTION OF RECORDS Our Policy state that all patient clinical records shall be retained in our office for at least six years from the date payment for services to that patient is first sought. (Clinical records shall be maintained for five (5) years, for all adults patients, minors clients records will be retained for a minimum of (5) five years after the age of majority is reached, Client records involved in litigation are retained until after settlement.) This policy also shall stay in place even if this agency ceases to be operative. In the event a patient is transferred from this agency to another health facility, a copy of the patient's record shall accompany the patient. All patient records shall be kept under key in a safe place in our office cabinets or locked drawers. STATEMENT OF PATIENT PRIVACY RIGHTS: As a home health patient, our patient have the right to know why we need to complete all Clinical Forms, and be informed that their personal health care information will kept confidential, and restricted the access only to authorized personnel, also they have the right to look at any time, by previous request, their personal health information. All admissions process will include the CMS OASIS’s STATEMENT OF PATIENT PRIVACY RIGHTS, which will be left at Client’s home for further consult/review by Patient or Patient’s family. The CMS’s PRIVACY ACT STATEMENT-HEALTH CARE RECORDS, is also included in our Admission procedures, and will be left at Patient’s home for further reference. TRANSFER TO OUR AGENCY: When a patient is transferred to our Agency, we are responsible for collecting all authorizations and information needed, including: 1- Obtain Patient Verbal consent for transfer to our facility (must be signed later). 2- Check the HIQH (page 3), verify episode, and services for previous provider. 2- Obtain verbal authorization from Patient’s physician. 3- Inform Patient/Caregiver of our services. Complete a full sign up assessment. Home Health Agency Policies A-190