Policy Manual sample

MDT Home Health Care Agency, Inc. CHARGE VERIFICATION PURPOSE: To provide guidelines for a method to ensure that all services provided by employees and contracted service/supply providers are charged. To provide accuracy of billing by correcting charge errors before the billing is complete. POLICY: · Eachmonth, charges posted are compared with the individual patient clinical records to ensure the charges for all visits made are entered for billing into the computer system · Any discrepancies are traced and corrected before the invoices are produced. PROCEDURE: · Charges for services are generated from daily visit records/time sheets that are submitted by agency visiting staff and contractors. Daily time sheets have clinical visit notes attached for each visit on the time sheet. · Daily time sheets are posted to the computer by the Data Entry staff · Clerical staff compares individual patient clinical records against a weekly pre-billing register. Any discrepancies are researched and corrections are made to the billing register. · Upon completion of all current month charges and payments, the end-of-month reports are prepared and verified by the designated staff. Distribution of month-end reports are made to the President. Home Health Agency Overall Plan and Budget F-24