Policy Manual sample

MDT Home Health Care Agency, Inc. POLICY ON EMPLOYEE TIME SLIP POLICY: Every employee shall submit one or more time slip(s) at the end of each week that documents his/her client care activity during the previous week. A separate time slip will be prepared and signed by each client/designated representative. PURPOSE: To establish a clear and consistent approach to the billing of clients. To establish a clear and consistent approach to administration for salary. PROCEDURE: A new time slip is used for each week worked, and for each client for whom care is rendered. The time slip must be complete and accurate. Incomplete time slips will cause delay in the issuance of employee's paycheck until corrections are made. Client billing will also be negatively affected. The proper format for completing the time slips is the following: - Enter the "week ending" date. The payroll week ends on Saturday. - Print your name and title. If you are a professional, enter your license number. - Sign your name to verify validity of information on the time slip. - Enter the date you report to work next to the correct day of the week. Time slips may be used for seven days; however, if reporting to work on a Saturday, a new time slip should be used for any work done the next day or thereafter; Saturday is the end of the pay week. - If living in the client's home on a 24-hour-per-day basis please check column marked "Live In." - Enter the time you arrived to begin work with the client. - The total hours worked may be left blank for the agency to compute, or you may fill it in with review for accuracy to be done later by the agency. - At the end of the first day, the client signs at the bottom of the time slip. If the slip is used for subsequent visits to the same client on other days within the payroll period, the client should place his/her initials in the "Total Hours" column. - The employee submits the white copy of the time slip to the agency within twenty-four hours of the final visit, or every Monday by 9:00 a.m. - If the client is unable to sign, an authorized representative of the client may sign and initial the time slip after each visit. The office should be notified whenever the client is unable to sign. - The office manager files the completed time slip in the client record after submitting a copy to the bookkeeping department for billing and salary compilation. Home Health Agency Miscellaneous M-1