Policy Manual sample

MDT Home Health Care Agency, Inc. EMERGENCY MANAGEMENT PLAN POLICY: Our Home Health Agency (HHA) will comply with all applicable Federal, State, and local emergency preparedness requirements. Our agency shall prepare and maintain a yearly written comprehensive emergency management plan (EMP) in compliance with State and Federal regulations, which will be annual reviewed (electronically submitted) by the local County Health Department or by the Department of Health if it required by the State Regulatory Agency. In the event of an emergency our agency shall implement the plan and comply with its orders, we will be aware of Emergency situation through the Media and Public alerts. Our Home Health Agency (HHA) will comply with all applicable Federal, State, and local emergency preparedness requirements. Our HHA will establish and maintain an emergency preparedness program that meets the requirements of this section. The emergency preparedness program must include, but not be limited to, the following elements: (a) Emergency plan. Our HHA will develop and maintain an emergency preparedness plan that must be reviewed, and updated at least annually. The plan must do all of the following: (1) Be based on and include a documented, facility - based and community - based risk assessment, utilizing an all - hazards approach. (2) Include strategies for addressing emergency events identified by the risk assessment. (3) Address patient population, including, but not limited to, the type of services the HHA has the ability to provide in an emergency; and continuity of operations, including delegations of authority and succession plans. (4) Include a process for cooperation and collaboration with local, tribal, regional, State, and Federal emergency preparedness officials’ efforts to maintain an integrated response during a disaster or emergency situation, including documentation of the HHA’s efforts to contact such officials and, when applicable, of its participation in collaborative and cooperative planning efforts. (b) Policies and procedures . Our HHA will develop and implement emergency preparedness policies and procedures, based on the emergency plan set forth in paragraph (a) of this section, risk assessment at paragraph (a)(1) of this section, and the communication plan at paragraph (c) of this section. The policies and procedures will be reviewed and updated at least annually. At a minimum, the policies and procedures will address the following: (1) The plans for the HHA’s patients during a natural or manmade disaster. Individual plans for each patient must be included as part of the comprehensive patient assessment, which must be conducted according to the provisions at §484.55. (2) The procedures to inform State and local emergency preparedness officials about HHA patients in need of evacuation from their residences at any time due to an emergency situation based on the patient’s medical and psychiatric condition and home environment. (3) The procedures to follow up with on - duty staff and patients to determine services that are needed, in the event that there is an interruption in services during or due to an emergency. Our HHA will inform State and local officials of any on - duty staff or patients that they are unable to contact. (4) A system of medical documentation that preserves patient information, protects confidentiality of patient information, and secures and maintains the availability of records. (5) The use of volunteers in an emergency or other emergency staffing strategies, including the Home Health Agency Policies A-62