Policy Manual sample

MDT Home Health Care Agency, Inc. process and role for integration of State or Federally designated health care professionals to address surge needs during an emergency. (c) Communication plan . Our HHA will develop and maintain an emergency preparedness communication plan that complies with Federal, State, and local laws and must be reviewed and updated at least annually. The communication plan must include all of the following: (1) Names and contact information for the following: (i) Staff. (ii) Entities providing services under arrangement. (iii) Patients’ physicians. (iv) Volunteers. (2) Contact information for the following: (i) Federal, State, tribal, regional, or local emergency preparedness staff. (ii) Other sources of assistance. (3) Primary and alternate means for communicating with the HHA’s staff, Federal, State, tribal, regional, and local emergency management agencies. (4) A method for sharing information and medical documentation for patients under the HHA’s care, as necessary, with other health care providers to maintain the continuity of care. (5) A means of providing information about the general condition and location of patients under the facility’s care as permitted under 45 CFR 164.510(b)(4). (6) A means of providing information about the HHA’s needs, and its ability to provide assistance, to the authority having jurisdiction, the Incident Command Center, or designee. (d) Training and testing . The HHA must develop and maintain an emergency preparedness training and testing program that is based on the emergency plan set forth in paragraph (a) of this section, risk assessment at paragraph (a)(1) of this section, policies and procedures at paragraph (b) of this section, and the communication plan at paragraph (c) of this section. The training and testing program must be reviewed and updated at least annually. (1) Training program. Our HHA will do all of the following: (i) Initial training in emergency preparedness policies and procedures to all new and existing staff, individuals providing services under arrangement, and volunteers, consistent with their expected roles. (ii) Provide emergency preparedness training at least annually. (iii) Maintain documentation of the training. (ii) Demonstrate staff knowledge of emergency procedures. (2) Testing. Our HHA will conduct exercises to test the emergency plan at least annually. The HHA must do the following: (i) Participate in a full - scale exercise that is community - based or when a community - based exercise is not accessible, an individual, facility - based. If the HHA experiences an actual natural or man - made emergency that requires activation of the emergency plan, the HHA is exempt from engaging in a community - based or individual, facility - based full - scale exercise for 1year following the onset of the actual event. (ii) Conduct an additional exercise that may include, but is not limited to the following: (A) A second full - scale exercise that is community - based or individual, facility based. (B) A tabletop exercise that includes a group discussion led by a facilitator, using a narrated, clinically - relevant emergency scenario, and a set of problem statements, directed messages, or prepared questions designed to challenge an emergency plan. Home Health Agency Policies A-63