QAPI Program Utilization_Manual

j. MO032 Resumption Date (When RFA is 03 Resumption of Care); and k. MO906 Discharge, Transfer, Death Date (When RFA is 06 or 07 Transfer to an In-Patient Facility, RFA 08 Death at Home and RFA 09 Discharge from Agency). 4. If the OASIS file was rejected, all key and non-key fields will be corrected and the file resubmitted. 5. If the file was accepted and only non-key fields need to be corrected: a. The corrections are made; b. The correction number is incremented; and c. The file is resubmitted to the State. 6. If the file was accepted and key field errors need to be corrected: a. The file will be inactivated. The system will make a copy on which to make the corrections; b. The corrections are made on the copy assessment; c. The system will submit the inactivated record prior to the corrected record. 7. If the file was accepted and key field and non-key field errors need to be corrected, the process for correcting key field errors will be followed. 8. Other reasons a file may be inactivated after submission are: a. The file was submitted in error; or b. The file was erroneously submitted as masked. 9. Reasons a file may be deleted after submission are: a. The file was erroneously submitted in unmasked format; or b. Test files and/or batches were erroneously submitted. 10. If QI or any other audits uncover errors in a file, the QI Coordinator, or designee, will make any corrections using the above methods. RESPONSIBILITY: It is the responsibility of clinical staff to complete OASIS forms accurately at the time of entry. It is the responsibility of QA staff to identify any errors prior to the lock date when possible. It is the responsibility of the QI Coordinator a SystemAdministrator to transmit the OASIS data within the mandated timeframes and to make corrections on locked files. 34