Policy Manual sample

MDT Home Health Care Agency, Inc. MEDICAL SUPPLIES PURPOSE: To provide medical supplies to patients. To establish a mechanism for billing medical supplies to patients and third-party payers. POLICY: · The agency procures and distributes medical supplies to be used in providing patient care. · The cost of procuring and distributing medical supplies as well as the cost of the supplies, are not included in the charge for the visits unless specified by the contractor or third party payer. · The agency bills the medical supply charge separately from the home visit because of the difference in patients’ medical supply needs. · Medical supply charges are included in the final bill for all discharged patients and on a bi- monthly basis to the appropriate payment source, (i.e., third-party payers or patient) if the patient is re-certified for more than 60 days and is not discharged. · An administrative assistant/purchasing clerk is responsible for maintaining an adequate inventory and for pricing medical supplies. The agency uses the prudent buyer concept in purchasing supplies. PROCEDURE: FREQUENTLY USED SUPPLIES The clinical staff will request patient medical supplies needed for a visit following the agency’s procedures. Staff will obtain supplies necessary for the patient visit and followup care. Home clinical staff is responsible for charging supplies accurately to the appropriate patient financial accounts. An emergency/stock box of supplies will be provided for full-time clinical staff for unanticipated needs/circumstances. CHARGES · Medical supplies are to be marked up for customer billing t cover the cost of procurement and delivery to the field staff. Home Health Agency Overall Plan and Budget F-28