Policy Manual sample

MDT Home Health Care Agency, Inc. BILLING, PAYROLL AND INVOICE INPUT PURPOSE To provide guidelines for a method of preparing charges and payment for entry into the computer system and to supply documentation for support of account balances and activity. RESPONSIBLE PERSONNEL C.E.O., Manager and Assistant Manager of Accounting/Computer Systems. OBJECTIVES 1. To promote accuracy of charges and payments posted to patient accounts in the computer system. 2. To provide consistency in the organization of times entered into the computer. 3. To retain documentation for retrieval of billing and payment detail for an audit trail. POLICY There is a standard procedure for preparing charges and payments for computer entry which provides for verification of the total dollar amount and number of items entered. The source documents containing charge and payments information are posted and filed systematically. PROCEDURE ACTION RATIONALE 1. Billing, payroll and pay- 1. A systematic procedure ment of independent contrac- for accumulating and tors is done according to a processing computer systemized approach. data program audit trail of all information processed for patient billing and payment for services. CHARGES 1. Charges will be prompted by timeslips and contractor bills (invoices) submitted by each field personnel who provides services. 2. Information regarding services provided contained on the time- slips/bills are computer checked against scheduled hours. Dis- crepancies are clarified. 3. Timeslips and invoices approved for payment are processed according to the agency's accounting depart- ment's procedures. PAYMENTS 1. Payment for approved time slips and invoices is issued on designated payroll/check dates. Home Health Agency Overall Plan and Budget F-16